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Video Production Project Plan Template

Streamline your video production process and foster seamless collaboration with this video production project template—designed to help you effectively manage every aspect of your project from start to finish.

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Video Production Project Plan Template Walkthrough

Who this template is for

The video production project plan template is designed for project managers, producers, or video production teams that collaborate with clients on various video projects. It is also suitable for individuals or teams offering video production services who want to enhance their project management process, workflow and attract new clients.

What this template is for

The purpose of this template is to provide a structured and efficient framework for managing video production projects. Whether you are working on a small freelance project or a larger video production project, this template will help you streamline the project management process and present a professional and cohesive plan to clients.

How to use the template

To use Dock's video production project plan template, start by defining the scope of the project, including details such as timeline, budget, and any specific requirements. Assign roles and responsibilities to team members and outline their respective tasks. Use the template to create a timeline or schedule for each phase of the project, ensuring that everything stays on track. You can also use the template to keep track of any changes or updates made throughout the project. Additionally, the template provides a space to collaborate and communicate with clients, keeping everyone informed and on the same page throughout the video production process.

What’s in this template?

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Section 1


This introductory section of the video production project template sets the tone for your collaboration with clients. It provides a brief overview of the project and establishes a clear point of contact, including the name and contact information of your company and the person responsible for managing the project. It can also provide details on key stakeholders in the project.

Section 2

Project Plan

This section of the video production project plan template is where you outline the scope of the project, including the production schedule and key steps to completion. It provides a structured framework for managing the project's objectives, workflow, creative direction, and essential tasks. This section is also for establishing key deliverables expected at each point of the project.

Section 3

Final Cut

The final cut section of the video production project template is where you can showcase the completed video. This section provides a platform to present the final product to the client and team for review and approval

Section 4

Rough Cut

This section of the video production project template is where you can share the progress of the project, exchange feedback and ideas, refine the video's creative direction, and ensure that it meets the client's expectations.

Section 5


The storyboard section of the video production project plan template is where you can create and share wireframes, layouts, and designs, and get feedback from the client before moving into production. By utilizing this section, you can ensure that everyone is aligned around a single vision. This section also integrates the Figma collaborative design app, allowing filmmakers to easily create and share visual representations of the video's creative direction.

Section 6

Audio & Visual Inspiration

The audio and visual inspiration sections of the video production project template provide a platform to host media files that serve as references for the project's creative direction. The audio inspiration section can include music tracks, sound effects, or other audio references that establish the project's tone and atmosphere. Similarly, the visual inspiration section can include images, video content, or other visual references that convey the desired look and feel of the project.

Why use this video production project plan template?

The video production project plan template from Dock is the ideal solution for managing video projects with clients, streamlining communication and collaboration throughout the production process. With sections for project scope, storyboards, rough and final cuts, and launch, the template offers a clear roadmap for completing the project on time and within budget.

The Figma integration enables the efficient creation and sharing of visual representations of the video's creative direction, ensuring that everyone involved is aligned around the project's vision. The template also provides a platform for hosting media files that establish the video's creative direction and tone. By using these sections, you can ensure that the production team and clients have a shared understanding of the project's overall look and feel. 

Overall, the video production project plan template simplifies project management by offering a repeatable and scalable process to ensure the successful delivery of high-quality video projects that meet clients' expectations.

Here’s what else the video production project plan can do for you:

Easily organize and manage project details

  • Efficiently gather and organize all necessary project information in one place.
  • Customize the template to fit individual projects and clients.
  • Keep track of project timelines, deadlines, budgets, and milestones.
  • Collaborate with clients and team members to keep project details accurate and consistent.

Streamline the production process

  • Create a roadmap for the entire production process, including pre-production, post-production, and key milestones.
  • Use Figma for collaborative storyboarding and design.
  • Host media samples and inspirations to ensure that everyone is on the same page.
  • Ensure secure access to production materials and embed media in various formats.

Improve project management

  • Monitor progress, make updates and changes, and track performance against established goals, all in one place.
  • Easily communicate with clients and team members to ensure that everyone is aligned.
  • Ensure that project details are consistent across all documents and proposals.
  • Save time and effort with a repeatable and scalable project management process.

How Dock’s customers use this template

  • Efficiently plan video production projects: Use the modular design and customizable sections to quickly organize project details and milestones, making it easier to keep everyone on the same page.
  • Showcase your unique approach and style: Use the media sections to present audio and visual inspiration, storyboards, and rough and final cuts, providing clients with a clear understanding of your vision for the project.
  • Ensure smooth communication and collaboration: Collaborate on storyboarding using Figma's collaborative design app, and securely host all project materials in one place for easy access and review by the entire production team.


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